Saturday, 11 August 2018

Job Opportunity At FIG Consultant-5 Operations / Events Management Planner Jobs


About US:
FIG Consult Limited is recruiting for an events management company. 

Job Summary:  The Operations / Events Management Planner is responsible for all aspects of meeting planning, coordinating and executing activities and logistics related to small and mid-size events to large scale conventions, incentive trips, leadership meetings and specialty events. A critical aspect of this position is to provide strategic support to our stakeholders & leadership and the individual must possess the skill of conceptualization which is the ability to see how the elements of an abstract whole fit together and to identify problems that need to be addressed before others do.

Key Duties and Responsibilities: 
  • Manage single tiered events including but not limited to tradeshows, sponsorships, conferences, external & internal meetings, and client dinners
  • Creating/maintaining best practices and standardized templates for budgets, project plan, event timelines, event presentations and more.
  • Provide detailed trade show and event strategies, tactics and budgets for fiscal year marketing plans that support business unit / corporate strategic plans.
  • Event research: may include venue (hotels, restaurants, museums, outdoor venues) accommodations, air/ground transportation, dining and activity options; speaker/entertainer search, registration creation, and any logistics needs related to management of an event.
  • Site inspection, selection and review of contracts
  • Maintain/update the Calendar
  • Maintain/update shared resources files
  • Manage giveaways (research, order, inventory)
  • Pre/During/Post Event tasks may include, but not limited to: budget creation, management and tracking spend; registration management; managing food & beverage; organizing entertainment & social gatherings; ordering signage/displays, assessing audio-visual needs; printing; shipping/tracking; providing onsite support as required
  • Post event follow up includes event case study, meeting recap, event surveys, review of invoices, expense allocations and processing of payments.
  • Maintain suppliers’ invoices, travel & expense reports, financial records, and billing records submitted to clients for events and prepare reports via excel
  • Assist with data entry and/or lead reporting efforts
  • Develop metrics and processes to measure event and show success and proactively provide analysis and recommendation to management for continual program improvement.
  • Must be able to problem solve and come up with solutions to issues and ensure stakeholders’ needs are met.
  • Ability to analyze root causes of problems in a systematic approach and develop new ideas to improve.

Qualifications, Skills and Experience: 
  • The applicant must hold a Bachelor’s degree in Marketing or Communications preferred.
  • Three to five years of experience in Event Planning.
  • Experience in an events management or logistics / transportation company is strongly desired
  • Project management skills
  • Familiar with a variety of Marketing concepts, practices, and procedures.
  • Relies on extensive experience and judgment to plan and accomplish goals.
  • A wide degree of creativity and latitude is required.
  • Good interpersonal skills
  • Strong personal drive
  • Highly assertive
  • Good coordination skills
  • Proficiency in Microsoft Office Applications (Microsoft Word, Excel & Power Point knowledge a must)
  • Strong oral and written communication skills
  • Self-motivated
  • Positive minded
  • Flexible/nimble
  • Ability to work in a fast paced environment with little to no supervision
  • Extreme attention to detail and ability to multi-task with short deadlines
  • May require prolonged standing during onsite support
  • Light physical effort required (packing, unpacking, shipping, event/exhibit install/dismantle).

How to Apply:
All suitably qualified and interested candidates should send their E-mail their cover letters (with salary expectations), detailed CVs and salary expectations with the Subject line: “Operations / Events Management Planner” to the address below;

Chief Executive Officer,
FIG Consult Limited,
Plot 39B Martrys’ Way, Ntinda, Kampala. Uganda

E-mail to:

Deadline: 17th August 2018 (Shortlisting will start immediately)

NB: This is an urgent position so earlier applications will be given higher precedence.
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