Thursday, 23 November 2017

Job Opportunity At Tanzania-Us embassy-Project Management Specialist – Family Planning


Other Dar es Salaam District Dar Es Salaam

  1. SOLICITATION NO.: 621-SOL-18-00002
  2. ISSUANCE DATE: November 22, 2017
    December 06, 2017/ 17:00 hrs
  4. POSITION TITLE: Project Management Specialist – Family Planning
  5. MARKET VALUE: FSN- 11; (Step 1- TZS, 74,951,391 through Step 14- 116,174,651 per annum). In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Tanzania, final compensation will be negotiated within the listed market value.
  6. PERIOD OF PERFORMANCE: Five (5) Years with the possibility of extension. Extension(s) will depend upon the availability of funds, continued need for the requirement, contractor/employee performance and any future hiring freeze guidance.
  7. PLACE OF PERFORMANCE: Dar es Salaam, Tanzania with possible travel as stated in the Statement of Work.
  10. General Statement of Purpose of the Contract
The Project Management Specialist – Family Planning (FP) is administratively based in the Health Office. S/he is supervised by the Preventive Services Unit Lead, but is also part of a matrix managed team that includes the Economic Growth Office Director. S/he supports Family Planning/Reproductive Health (FP/RH) programming across USAID/Tanzania and other USG agencies. S/he has management responsibilities for a number of USAID cooperative agreements, contracts and grants and serves as the Agreement Officer’s Representative (AOR) and/or Contracting Officer’s Representative (COR) or Activity Manager for USAID Health sector assistance and acquisition support in Tanzania. The incumbent will provide technical leadership and strategic direction to USAID/Tanzania in key FP/RH areas, including service delivery, contraceptive security, capacity building, social marketing, social and behavior change communication and policy and advocacy. S/he will be expected to advise the Mission and other USG agencies on all matters pertaining to the management of any FP/RH cooperative agreement, contract or grant provided by USAID. S/he will help to lead USAID’s engagement in the GOT’s national FP program, ensuring quality, adequate voluntarism, informed consent and a focus on appropriate method mix, including long-acting and reversible contraception and permanent methods.
  1. Statement of Duties to be Performed:
  2. Program Coordination and Management (50% of time)
Formally designated as the AOR/COR for FP/RH programs, the Program Management Specialist will provide significant technical and programmatic input in the development of New Funding Opportunity Announcements, Requests for Application, Annual Program Statements and other procurement-related scopes of work (SOWs) in collaboration with other USAID/Tanzania staff.
S/he provides technical and programmatic evaluation of relevant cooperative agreement, contract and grant proposals for FP/RH programs. S/he will also review applications for funding support, supplemental awards and requests for program extensions.
Once a funding mechanism is in place, s/he will be responsible for overseeing the overall performance of implementing partners, contractors and grantees by carrying out regular technical reviews; reviewing program progress; reviewing financial expenditures, accruals, burn rates and pipelines; and identifying potential issues of programmatic, technical, operational and/or financial concerns (informing his/her supervisor, as appropriate) and recommending actions for amelioration.
S/he will collaborate with the USAID/Tanzania Strategic Information team to monitor and report on the progress of USAID/Tanzania FP/RH implementing partners, develop program monitoring and evaluation strategies and methodologies and develop indicators for monitoring FP/RH programs. This will be done in accordance with the Mission’s CDCS Performance Management Plan (PMP), USAID’s Annual Performance Plan and Report, the U.S. President’s Emergency Plan for ADIS Relief (PEPFAR) reporting system, the Ending Preventable Child and Maternal Deaths (EPCMD) dashboard and other USAID and USG reporting requirements.
S/he will coordinate FP/RH-related technical assistance (TA) visits, site assessments and evaluations carried out by USAID/Washington staff or implementing partners or contractors of the USG. This will require collecting data and materials in preparation for such activities; preparing TA requests to be sent to the US Embassy, USAID/Washington and/or other USG agencies for approval; and preparing SOWs.
S/he will work closely with the USAID/Tanzania Health Office, Office of Financial Management (OFM) and Office of Acquisition and Assistance (OAA) to ensure that financial resources provided through cooperative agreements, contracts and grants are utilized by recipients according to USAID and USG technical, programmatic, operational and financial rules and regulations as set forth in their funding mechanisms.
S/he will provide oversight to implementing partners, contractors and grantees in the development, implementation and monitoring of annual work plans and budgets after awards are made. This will involve making regular site visits and conducting quarterly program performance meetings with representatives of each organization to review progress and ensure program results are achieved. S/he will advocate for programmatic needs, such as adequate medical supplies, equipment, facilities and staffing, when appropriate.
S/he will monitor studies conducted by implementing partners, contractors and grantees to ensure all research is conducted in compliance with human subject requirements (of USAID, the host country and other relevant institutions) and passes through ethical review with the appropriate authority.
  1. Senior Technical Leadership and Oversight (25% of time)
The Project Management Specialist – FP will provide expert technical guidance, strategic direction and coordination for USAID/Tanzania’s FP/RH program across the Health Office and other Mission offices. This will include programmatic, technical and administrative-level coordination with USAID/Tanzania teams, GOT counterparts, implementing partners, other USG agencies, other donors, United Nations (UN) agencies, international and local organizations and other key stakeholders in the country.
S/he will be responsible for leading the achievement of the USAID/Tanzania CDCS DO2 IR2.4 to reduce the unmet need for FP. This will require her/him to identify opportunities for integration of FP/RH within the Health sector and nonHealth sectors, such as agriculture and NRM. It will also require him/her to prepare directives, memoranda, policy statements and proposals to introduce new initiatives and to recommend effective programming and operations consistent with overall Mission CDCS objectives and in line with the Mission’s FP/RH portfolio which has an annual budget of over US $26 million (for FY2015).
S/he will establish and maintain an effective working relationship with the MOHSW/Mainland and MOH/Zanzibar (and other GOT ministries or governmental/non-governmental entities, as appropriate) and serve as a liaison with the GOT for USAID/Tanzania on FP/RH issues.
S/he will build on and expand existing strategic relationships with the GOT, other USG agencies, multi-lateral and bi-lateral donors, UN agencies, foundations and the private sector to provide strategic coherence, ensure quality of FP/RH programming, strengthen the adoption of high impact practices in FP/RH and to ensure non-duplication of effort in Tanzania.
S/he will actively participate in the National FP Technical Working Group (TWG), which is led by the MOHSW/Reproductive and Child Health Section (RCHS) with support from multiple development partners. The purpose of this TWG is to act as an advisory body to the MOHSW/RCHS by helping to assess FP program needs and issues at the national, regional and district level and strategize on how to resolve these in a collaborative and well-coordinated manner. The TWG also helps to ensure consistency in the implementation of best practices for FP/RH programming across the country, and as such, the Project Management Specialist – Family Planning(FP) may be called on to recommend revisions to the RCHS FP Unit’s policies, guidelines, curricula and protocols for FP/RH programming in partnership with the MOHSW.
S/he will prepare oral and written reports on the progress of FP/RH program activities for USAID and U.S. Embassy leadership, other USG officials, e.g., from the PEPFAR, USAID/Washington offices and the U.S. Congress. Reporting responsibilities may be monthly, quarterly, annually and/or ad hoc.
  1. Administrative Management (15% of time)
The Project Management Specialist – Family Planning (FP) will help to manage and monitor the annual USAID/Tanzania FP/RH budget, including funds allocated through cooperative agreements, contracts and grants and particularly for those programs for which s/he serves as AOR/COR. This will include reviewing budget requests for appropriateness, monitoring use of funds for adherence to proposed activities, reviewing quarterly pipeline and budget reports, following up on irregular findings and providing advice for realignment of budgets and accruals.
S/he will maintain electronic and paper records in line with the Health Office file structure for all information and correspondence related to the activities/programs for which s/he is responsible. S/he will be responsible for data integrity and security of information in all USAID and USG reporting databases. Program files may include, but are not limited to, reports, meeting summaries and minutes, copies of all cooperative agreements, contracts and grants, research protocols and reports and core communications between USAID and implementing partners.
S/he will prepare and present briefings for high-level visitors, participate in making arrangements for such visits and serve as a spokesperson on matters related to FP/RH, as appropriate.
  1. Interagency Coordination (10% of time)
As a regional and international expert on matters pertaining to FP, the Project Management Specialist – Family Planning (FP) will represent USAID/Tanzania at technical, policy and strategic planning meetings and conferences, including meetings with collaborators and other donor agencies. S/he will brief agency officials on the results of such meetings and prepare written reports for submission to other interested parties.
S/he will represent USAID/Tanzania in discussions with other USG agencies (i.e., the U.S. Department of State, CDC, DOD and Peace Corps) regarding financial commitment proposals, coordination of work plan development, technical and strategic planning, implementation strategies and evaluation plans related to FP/RH.
  1. Supervisory Relationship:
The Project Management Specialist – Family Planning (FP) will report directly to and be supervised by the Preventive Services Unit Lead.
  1. Supervisory Controls:
The position has no direct supervisory responsibilities
  1. AREA OF CONSIDERATION: Offerors/Applicants must be Tanzanian Citizens.
  2. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.
  3. POINT OF CONTACT: USAID/Tanzania Human Resources Office, email: Please DO NOT send applications to this email address. For mailbox to send applications, see section IV of this solicitation.
a. Education: Medical Doctor or other relevant doctoral degree. A Master’s degree in Public Health or equivalent qualification relevant to health is also required.
b. Prior Work Experience: 7 years of professional work experience with donorfunded FP/RH programs in the Health sector in Tanzania and/or sub-Saharan Africa, preferably managing facility- and community-based health programs focused on FP/RH, MNCH and/or HIV/AIDS.
c. Post Entry Training: Incumbent is required to attend professional training to expand knowledge, skills, and abilities in family planning/reproductive health program advancements, procedures and administrative and fiscal management. Incumbent is required to complete agency specific training to include leadership development training and training related to program management.
d. Language Proficiency: English and Kiswahili level IV (fluent –
speaking/reading/writing) is required. The incumbent must possess excellent English writing and editing skills, as well as an excellent ability to process information from a wide variety of sources into a cohesive, polished document. Excellent written communication skills in English are required to prepare regular and ad hoc reports, activity documentation and briefing papers. Note: A writing sample will be required.
e. Job Knowledge: Extensive knowledge of the Tanzanian public sector health system, health sector reform and the private sector health system; familiarity with key donors in the Health sector, international and local organizations working in FP/RH and the private sector; demonstrated ability to understand key Health sector issues related to FP/RH and the most effective ways to address them; solid understanding of USAID programming policies and procedures; strong working knowledge of team management techniques to plan, organize and direct multidisciplinary project teams and activities; and experience with budgeting and fiscal management in support of cooperative agreements, contracts and grants.
f. Skills and Abilities: Experience establishing and maintaining strong working relationships with officials at all levels of the MOHSW/Mainland and/or MOH/Zanzibar and other GOT ministries. Strong interpersonal skills and demonstrated ability to work collaboratively in a cross-cultural, multi-disciplinary team to achieve common goals, preferably related to national public health and/or FP/RH programming. Familiarity with and ability to operate within matrix management structures. Demonstrated experience analyzing data and reports in order to direct and motivate implementing partners, contractors and grantees and other key stakeholders to achieve intended FP/RH programming results. High degree of judgment, ingenuity and innovation to interpret strategy, analyze data, set priorities and present work to colleagues and senior leaders. Demonstrated ability to balance priorities within a fast-paced work environment and to meet deadlines in a timely manner. Ability to work independently and with minimal supervision. Excellent oral and written communication skills to develop and maintain effective working relationships with national and international partners. Ability to lead results-driven project teams and work groups, as required. Intermediate-level experience in using Gmail, Microsoft Office applications (e.g., Word, Excel, PowerPoint) and databases for program tracking; numerical skills for data analysis are also desirable.
Strong computer skills including Google (Gmail, etc.), PowerPoint, Excel, Word, data analysis tools (e.g. SPSS) and other relevant software. S/he must be willing to travel domestically and internationally when required and must be able to work under pressure.
Candidates meeting the required qualifications for the position will be evaluated based on information presented in the application and reference checks. USAID reserves the right to conduct interviews with the most highly ranked applicants.
Offerors/Applicants will be required to have the minimum qualifications expressed in Section II and will be assessed based on the following factors:
  1. Education
  2. Work Experience
  3. Knowledge and Technical Skills
  4. Language Proficiency
USAID/Tanzania reserves the right to interview only the highest ranked offerors/applicants in person or by phone or not to interview any candidate.
ln order to be considered for the position, a candidate must meet the Minimum Qualifications listed above. Consideration and selection will be based on a panel evaluation of the Evaluation Factors. Please note that not all offerors/applicants will be interviewed or contacted. USAID will not pay for any expenses associated with the interviews unless expenses are preauthorized. Reference checks may be conducted on those candidates selected for an interview. The applicant's references must be able to provide substantive information about his/her past performance and abilities.
After the closing date for receipt of offers, a selection committee will be convened to review offers and evaluate them in accordance with the evaluation criteria. Offers from candidates who do not meet the minimum requirements will not be considered or scored.
Reference checks will be made only for offerors/applicants considered as finalists. If an offeror/applicant does not wish USAID to contact a current employer for a reference check, this should be stated in the offeror’s/applicant’s cover letter, and USAID will delay such reference check pending communication with the offeror/applicant.
  1. Eligible Offerors/Applicants are required to complete and submit the offer through the Universal Application for Employment (UAE) (Form DS-174) form which is available on the US Embassy website or by contacting the Point of Contact. (See
    “section 12” above).
  2. Offers/Applications must be received by the closing date and time specified in Section I, item 3, and submitted to USAID/Tanzania CCN PSC Application mailbox
  3. To ensure consideration of offers/applications for the intended position, Offerors/Applicants must prominently reference the Solicitation number and position title in the offer/application submission.
Once the Contracting Officer (CO) informs the successful Offeror/Applicant about being selected for a contract award, the US Embassy Human Resources (HR) office will provide the successful Offeror/Applicant instructions about how to complete and submit the following form.
  1. Biographical Data Form for Security (Department of State Forms)
As a matter of policy, and as appropriate, a CCN PSC is normally authorized the following benefits and allowances as per US Embassy Local Compensation Plan (LCP):
a) Retirement Benefit (Defined Contributions Fund)
b) Medical Coverage
c) Life Insurance
d) Annual and Sick Leave
  1. ALLOWANCES (as applicable):
a) Miscellaneous Benefit Allowance
b) Vacation and End-of-Year Bonuses
Local Income Taxes: Contractors/Employees are responsible for calculating and paying local income taxes.
USAID regulations and policies governing CCN/TCN PSC awards are available at these sources:
  1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at .
  2. Contract Cover Page form AID 309-1 available at .
  3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at .
  4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor/employee will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See .
USAID IS AN EQUAL OPPORTUNITY EMPLOYER: In selecting personnel, there will be no discrimination based on race, color, religion, sex, politics, marital status, physical handicap, HIV/AIDS status, age, or membership or non-membership in an employee organization.
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